Think about all the information vital to properly document, appraise, and insure the artwork in your private collection. The basics — image, artist, title, dimensions, media, location, original cost, and insurance value — are probably obvious. But there is much more that should be tracked, and can be tracked, with a carefully selected private art collection software package. For instance, provenance (ownership history), exhibition history, and bibliography are extremely important to prove authenticity and create an accurate appraisal. Incomplete or inaccurate record keeping can cost thousands in inaccurate valuations.

In Collection Management: First Steps, Vivien Ebersman of AXA Art Americas Corporation, outlines many of the crucial tasks in documenting and managing collection information.

By choosing Artsystems software to manage their collection, affiliated company AXA Equitable leads by example; the most efficient means to document, research, manage, and display collection information is a quality relational-database software system.

Indeed, the vast majority of private collectors who use art collection management software agree — including the largest share of the ARTnews 200 top private collectors.

Why select Artsystem5 (A5) private art collection management software over other more rudimentary and less-efficient competitive solutions? Because by integrating collection information and automating nearly every collection management task, A5 software saves untold time and increases accuracy. Critical information is only entered once, and then Artsystems’ powerful tools allow users to leverage it in myriad ways. For instance, A5 generates concise, thorough, and flexible reports and documents — with images — in a click. It works with other applications (including Word and Email) and, if desired, facilitates sharing information with vendors, colleagues, or partners via Artsystems wide range of integrated solutions.