Software Updates

Free Artsystems software updates are available to download for current software maintenance subscribers. Please email Artsystems Support for an update. Updates are also available on CD for a charge of $25 plus shipping.

Non-subscribers may download an update to the version to which they are entitled for the cost of a support incident ($175) plus $100 per license per numbered release.

current versions (click for details)

GalleryPro 2.7.6 | Collections 2.7.6 | Studio 2.7.6 | Gallery 2.6*

*Final version of this (discontinued) application. Contact Sales for upgrade opportunities.

GalleryPro and Studio 2.7.6 new features include:

• New Avery 5871 (business-card-size wall label) standard reports (with and without retail price displayed), and new Edition Summary report.
• Standard Work Reports and Transaction Document layouts that have been reviewed and made more consistent when appropriate.
• Ability to perform View Set Queries including Current Owner field. A new Current tab has been added to the Works View Set window allowing for searching of works by current owner or the exclusion of a current owner.
• Improved performance of multiple features and various 'nips and tucks'. Email for complete list of improvements.

GalleryPro and Studio 2.7.5 new features included:

• Ability to filter records on 'Source Unknown' and 'Location Unknown'
• Ability to select Sort Order of Catalogue module entries
• A new Full-Page Detail with Image standard report.
• Improved performance of multiple features and various 'nips and tucks'. Email for complete list of improvements.

• Ability to switch between Form and Spreadsheet views while the Search tool is open
• PDF files 50% smaller than before
• Available security on ability to edit Reports with Microsoft Word
• Ability to print Contacts' Collection Statistics
• Ability to sort Bibliography records by Date (requires free custom report)
• Increased stability and various 'nips and tucks'. Email for complete list of improvements.

• Ability to save any report or document as a PDF (Portable Document Format) file. This new feature makes it easier to exchange Artsystems reports (including image reports) and Transaction documents so that they can be viewed the original design layout. PDF is a universal format that virtually all computer users can read and print in the intended format. These files can also be easily uploaded and read on the Web.
• Ability to immediately and directly email any report or document as a PDF file while viewing any report or document in any module. These files can be saved with email correspondence with Contacts' records (requires Microsoft Outlook).
• 'Top Sales' report, a new financial report for showing total sales by customer above a designated amount within a specific period. This report can be run against a variety of criteria such as Include Shipped Transactions only, Prepared By, Authorized By, and all or selected Contact records.
• Ability to run View Sets for Yes/No 'Shipped' Transactions. Select shipped or un-shipped Transactions within a range of shipment dates when creating View Sets in the Transactions module. These new criteria enable one to easily find Transactions that remain un-shipped within a specific period, and to run reports on resulting lists.
• New Works Image Filename Changer Utility. When attaching images to Work records, the full network directory 'pathname' for each image file is stored with each Work record, so that the program knows where to find the image to display it with the record. This utility provides for quickly changing the image file path name on selected work records when images are stored in another directory, or for mass entry of the same image name on a group of works, such as an edition, allowing users to attach images to groups of works en masse.
• Wider phone and user-defined fields on Contacts form. Now users can see that whole long email address without scrolling.
• Catalogue Reference Report, a new Catalogue Module report that lists Abbreviated Entry, Verbose Entry, and Catalogue #, sorted by Abbreviated Entry.
• Ability to send 'HTML email' is now enhanced to include in-line images.
• Various 'nips and tucks'. Email for complete list of improvements.

GalleryPro 2.6.2 and Studio 2.7 also included:

• A new Sales Tax calculation feature allows users to calculate both a base State Sales Tax and a Discretionary Sales Surtax. A standard base sales tax calculation can be applied to a whole amount and an additional rate calculation can be applied 'up to' (or above) a defined amount, as is required. The ability to set these options can be found in Transactions > File > Edit Related Files > Tax Jurisdictions. This is great for Florida users and others when sales tax is a different percentage depending on county.
• Artist and Types list items appear in full within a balloon when the cursor hovers over them while in the Works Viewset window.
• Various 'nips and tucks'. Email for complete list of improvements.

GalleryPro and Studio 2.6 features included:

• New field to distinguish Solo from Group Exhibitions for reporting, including creating Artist Bios from within Catalogue Module
• Barcode input from a connected barcode scanner quickly adds works to Transactions (Invoice, Offer, Consignment, Shipment, etc.). Barcode reports for labels available upon request. See the barcoding chapter (12) of the GalleryPro User Guide for more details.
• Integration with new Artsystems Pocket PC wireless barcoding software, which runs on a portable hand-held barcode-scanning device to allow remote scanning of both Location Details (Bin # field) and Inventory Items. Inventory items can be individually scanned and assigned a new Location Details without a direct connection to GalleryPro, and can be synchronized with GalleryPro data once connected to the computer (like a Palm device), automatically creating new Shipment Transactions in GalleryPro. This add-on software product requires some additional consultation, training, installation and cost, and is most appropriate for large inventory management projects such as mass movement of works or physical inventories. See the barcoding chapter (12) of the GalleryPro v2.6 User Guide for more details.
• Mark Work records on the Lightbox multiple-image display, limit the Lightbox to the Marked set, and create Transactions or Worksheets from the Lightbox-marked records.
• Automatic backup feature allows saving data to a Winzip file — with or without documents or images — at any time
• New 'Current Owner' field that displays in Works Provenance Tab. Includes Lookup (links to Contacts), Owner Dates and Credit Line. Field is automatically updated with Purchaser with Invoice or Cash Sale, and reset with Credit Memo.
• Works automatically display as Ex. Coll. in Contact's record if recorded as no longer owned by Contact (Current Owner changed in Works)
• Work 'Bin Number' (location detail) field is reset with new Bin Number value if entered in Transaction record
• Lookup in Works Module Catalogue Tab enables quick search to add Catalogue entry to Work record
• When searching for a Contact and there are multiple addresses, the Primary Address will always display first
• Send E-mail now includes HTML, Plain Text and RTF Editor formats
• 'Payments Made' Transactions now display in Contacts Activity field
• Converting Invoice to Credit memo can now also be accomplished with Miscellaneous Items by themselves
• 10 Secondary Image assignment options are available to tag images upon attaching, if desired: Web 1-5 and Alt 1-5. 'Web 1' images go to Artsystems Web Manager for updating Web sites.
• Edit the Custom Sort field in Spreadsheet View of Marked Works
• View Set includes Works where Date equals "blank" to find Available Works from an earlier period
• Saved WorkSheets from a drop-down menu just like Saved View sets
• Saved Worksheets & View sets can now be deleted, not just overwritten
• System prompts to Clear Marks when applying a new saved Worksheet, so that multiple worksheets can be combined (with the use of 'MarkAll')
• Increased stability and various 'nips and tucks'. Email for complete list of improvements.

GalleryPro and Studio 2.5.7 features included:

• Faster initial launch and faster loading of the Works form
• Outlook 2002 in Office XP integration now available. (Launch and save outgoing Outlook emails and tasks)
• Posting to QuickBooks Pro 2003 (GalleryPro only)
• Posting 'Cash Sales' to QuickBooks Pro is much improved (GalleryPro only)
• Posting of 'Receive Payments' to 'Customer Payments' in QuickBooks Pro now available — no more re-entering information! (GalleryPro only)
• 'Current record position' indicator at the base of all modules, i.e. (1 of 50)
• Added new field in Transactions for "Ship To" sort name to allow for creation of reports Grouped on "Ship To:"
• Ability to add custom logos to Editable Labels.
• Sort Exhibition Catalogue entry by Date instead of Venue
• Image size displayed (in kilobytes and height and width in pixels) when previewing images on attachment
• “Save as HTML” for all Report Previews and Documents providing better importing of reports and documents into Excel or other programs supporting HTML format.
• Various 'nips and tucks'. Email for complete list of improvements.

GalleryPro and Studio 2.5.5 features included:

• Attach image(s) to Edition records — attaches images to all new works from that edition
• Automatic discount percent can be set for Contact Net Terms for Consignment, Offer, and Invoice
• Ability to view group of invoices with Misc. charges in Transactions View Sets
• Various 'nips and tucks' for display of Infosheet headings and 'Publish' selection in Provenance tab, display of Description and Year fields on Edition grid.

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Collections 2.7.6 new features include:

• New Avery 5871 (business-card-size wall label) standard reports.
• Standard Work Reports and Transaction Document layouts that have been reviewed and made more consistent when appropriate.
• Improved performance of multiple features and various 'nips and tucks'. Email for complete list of improvements.

Collections 2.7.5 new features included:

• Ability to filter records on 'Source Unknown' and 'Location Unknown'
• A new Full-Page Detail with Image standard report.
• Improved performance of multiple features and various 'nips and tucks'.Email for complete list of improvements.

• Ability to switch between Form and Spreadsheet views while the Search tool is open
• PDF files 50% smaller than before
• Available security on ability to edit Reports with Microsoft Word
• Inbcreased stability and various 'nips and tucks'. Email for complete list of improvements.

• Ability to save and email any report or document as a PDF (Portable Document Format) file. This new feature makes it easier to exchange Artsystems reports (including image reports) and Transaction documents so that they can be viewed the original design layout. These files can be saved with email correspondence with Contacts' records. PDF is a universal format that virtually all computer users can read and print in the intended format. These files can also be easily uploaded and read on the Web.
• Ability to run View Sets for Yes/No 'Shipped' Transactions. Select shipped or un-shipped works within a range of shipment dates when creating View Sets in the Transactions module. These new criteria enable one to easily find Transactions that remain un-shipped within a specific period, and to run reports on resulting lists.
• New Works Image Filename Utility Changer. When attaching images to Work records, the full network directory 'pathname' for each image file is stored with each Work record, so that the program knows where to find the image to display it with the record. This utility provides for quickly changing the file pathname on selected work records when images are stored in another directory, or for mass entry of the same image name on a group of works, such as an edition, allowing users to attach images to groups of works en masse.
• Wider phone and user-defined fields on Contacts form. Now users can see that whole long email address without scrolling.
• Various 'nips and tucks'. Email for complete list of improvements.

Collections 2.6 (a.k.a. 2.5.8) features included:

• Attach multiple images (details, verso, low-resolution images for the Web, etc.) to individual Works records. Original image is retained as "Primary". "Show all images" menu item displays cascading thumbnail images outside of Works screen left to right at bottom. Each image can be zoomed and sized individually. Both Primary and Secondary images can be attached to the new Artsystems DataKit.
• New 'Lightbox' feature. View thumbnail images of the works in a View Set or marked records, displayed cascading on the screen top to bottom, left to right. Each image can be zoomed and sized individually.
• Exchange DataKits with 1,600 other Artsystems Software users
• Mark Works on the Lightbox, limit the Lightbox to the Marked set, and create Transactions or Worksheets from the LightBox-marked records.
• Automatic backup feature allows saving data to a Winzip file — with or without documents or images — at any time
• Edit the Custom Sort field in Spreadsheet View of Marked Works
• View Set includes Works where Date equals "blank" to find Available Works from an earlier period.
• When searching for a Contact and there are multiple addresses, the Primary Address will always display first
• Send E-mail now includes HTML, Plain Text and RTF Editor formats
• Work 'Bin Number' (location detail) field is reset with new Bin Number value if entered in Transaction record
• Saved WorkSheets from a drop-down menu just like Saved View sets
• Saved Worksheets & View sets can now be deleted, not just overwritten
• System prompts to Clear Marks when applying a new saved Worksheet, so that multiple worksheets can be combined (with the use of 'MarkAll')
• Increased stability and various 'nips and tucks'. Email for complete list of improvements.

Collections 2.5.7 features included:

• Faster initial launch and faster loading of the Works form
• Outlook 2002 in Office XP integration now available. (Launch and save outgoing Outlook emails)
• 'Current record position' indicator at the base of all modules, i.e. (1 of 50)
• Added new field in Transactions for "Ship To" sort name to allow for creation of reports Grouped on "Ship To:"
• Ability to add custom logos to Editable Labels.
• Various 'nips and tucks'. Email for complete list of improvements.

Collections 2.5.5 features included:

• Image size displayed (in kilobytes and height and width in pixels) when previewing images on attachment
• “Save as HTML” for all Report Previews and Documents providing better importing of reports and documents into excel or other programs supporting HTML format.

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Gallery 2.6 features included: (Note: this is the final update of this application. Please contact Sales for further upgrade opportunities.)

• Barcode input from a connected barcode scanner quickly adds works to Transactions (Invoice, Offer, Consignment, Shipment, etc.). Barcode reports for labels available upon request. Call for additional remote scanning options for GalleryPro v2.6.
• Automatic backup feature allows saving data to a Winzip file — with or without documents or images — at any time
• When searching for a Contact and there are multiple addresses, the Primary Address will always display first
• Send E-mail now includes HTML, Plain Text and RTF Editor formats
• Work 'Bin Number' (location detail) field is reset with new Bin Number value if entered in Transaction record
• Saved WorkSheets from a drop-down menu just like Saved View sets
• Saved Worksheets & View sets can now be deleted, not just overwritten
• System prompts to Clear Marks when applying a new saved Worksheet, so that multiple worksheets can be combined (with the use of 'MarkAll')
• Edit the Custom Sort field in Spreadsheet View of Marked Works
• View Set includes Works where Date equals "blank" to find Available Works from an earlier period
• 'Payments Made' Transactions now display in Contacts Activity field
• Converting Invoice to Credit memo can now also be accomplished with Miscellaneous Items by themselves
• Increased stability and various 'nips and tucks'. Email for complete list of improvements.

Gallery 2.5.7 features included:

• Faster initial launch and faster loading of the Works form
• Outlook 2002 in Office XP integration now available. (Launch and save outgoing Outlook emails)
• Posting to New QuickBooks Pro 2003.
• Posting 'Cash Sales' to QuickBooks Pro is much improved
• Posting of 'Receive Payments' to 'Customer Payments' in QuickBooks Pro now available — no more re-entering information!
• 'Current record position' indicator at the base of all modules, i.e. (1 of 50)
• Added new field in Transactions for "Ship To" sort name to allow for creation of reports Grouped on "Ship To:"
• Ability to add custom logos to Editable Labels.
• Various 'nips and tucks'. Email for complete list of improvements.

Gallery 2.5.5 features included:

• Attach image(s) to Edition records — copies to all new works from that edition
• Automatic discount percent can be set for Contact Net Terms for Consignment, Offer, and Invoice
• Ability to view group of invoices with Misc. charges in Transactions View Sets
• Image size displayed (in kilobytes and height and width in pixels) when previewing images on attachment
• “Save as HTML” for all Report Previews and Documents providing better importing of reports and documents into excel or other programs supporting HTML format.
• Various 'nips and tucks' for display of Description and Year fields on Edition spreadsheet

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GalleryPro 2.1.11 features included: (Note: this is the final update of this application. Please contact Sales for further upgrade opportunities.)

• Edit the Custom Sort field in Spreadsheet View of Marked Works
• View Set includes Works where Date equals "blank" to find Available Works from an earlier period
• Automatic backup feature allows saving data to a Winzip file — with or without documents or images — at any time
• When searching for a Contact and there are multiple addresses, the Primary Address will always display first
• Send E-mail now includes HTML, Plain Text and RTF Editor formats
• Work 'Bin Number' (location detail) field is reset with new Bin Number value if entered in Transaction record
• Saved WorkSheets from a drop-down menu just like Saved View sets
• Saved Worksheets & View sets can now be deleted, not just overwritten
• Prompts to Clear Marks when applying a new saved Worksheet, so that multiple worksheets can be combined (with the use of 'MarkAll')
• New 'Current Owner' field displays in Works Provenance Tab. Includes Lookup (links to Contacts), Owner Dates and Credit Line. Field is automatically updated with Purchaser with Invoice or Cash Sale, and reset with Credit Memo.
• Works automatically display as Ex. Coll. in Contact's record if recorded as no longer owned by Contact (Current Owner changed in Works)
• Lookup in Catalogue Tab enables quick search to add Catalogue entry to Work record
• 'Payments Made' Transactions now display in Contacts Activity field
• Barcode input from a connected barcode scanner quickly adds works to Transactions (Invoice, Offer, Consignment, Shipment, etc.). Barcode reports for labels available upon request. Call for additional remote scanning options for GalleryPro v2.6.
• Converting Invoice to Credit memo can now also be accomplished with Miscellaneous Items by themselves
• New field distinguishes Solo from Group Exhibitions for Reporting, including creating Artist Bios from within Catalogue Module
• Increased stability and various 'nips and tucks'.

GalleryPro 2.1.10 features included:

• Faster initial launch and faster loading of the Works form
• Outlook 2002 in Office XP integration now available. (Launch and save outgoing Outlook emails)
• 'Current record position' indicator at the base of all modules, i.e. (1 of 50)
• Added new field in Transactions for "Ship To" sort name to allow for creation of reports Grouped on "Ship To:"
• Ability to add custom logos to Editable Labels.
• New option to sort Exhibition Catalogue entry by Date instead of Venue
• Posting to New QuickBooks Pro 2003
• Posting 'Cash Sales' to QuickBooks Pro is much improved
• Posting of 'Receive Payments' to 'Customer Payments' in QuickBooks Pro now available — no more re-entering information!
• Various 'nips and tucks'. Email for complete list of improvements.

GalleryPro 2.1.8 features included:

• Image size displayed (in kilobytes and height and width in pixels) when previewing images on attachment
• “Save as HTML” for all Report Previews and Documents providing better importing of reports and documents into excel or other programs supporting HTML format.
• Attach image(s) to Edition records — copies to all new works from that edition
• Automatic discount percent can be set for Contact Net Terms for Consignment, Offer, and Invoice
• Ability to view group of invoices with Misc. charges in Transactions View Sets
• Various 'nips and tucks' for display of Infosheet headings and 'Publish' selection in Provenance tab, display of Description and Year fields on Edition grid.

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Gallery 2.1.11 features included: (Note: this is the final update of this application. Please contact Sales for further upgrade opportunities.)

• Edit the Custom Sort field in Spreadsheet View of Marked Works
• View Set includes Works where Date equals "blank" to find Available Works from an earlier period
• Automatic backup feature allows saving data to a Winzip file — with or without documents or images — at any time
• When searching for a Contact and there are multiple addresses, the Primary Address will always display first
• Send E-mail now includes HTML, Plain Text and RTF Editor formats
• Work 'Bin Number' (location detail) field is reset with new Bin Number value if entered in Transaction record
• Saved WorkSheets from a drop-down menu just like Saved View sets
• Saved Worksheets & View sets can now be deleted, not just overwritten
• System prompts to Clear Marks when applying a new saved Worksheet, so that multiple worksheets can be combined (with the use of 'MarkAll')
• 'Payments Made' Transactions now display in Contacts Activity field
• Works automatically display as Ex. Coll. in Contact's record if recorded as no longer owned by Contact (Current Owner changed in Works)
• Accepts barcode input from a connected barcode scanner for quickly adding works to Transactions (Invoice, Offer, Consignment, Shipment, etc.). Barcode reports for labels available upon request. Call for additional remote scanning options for GalleryPro v2.6.
• Converting Invoice to Credit memo can now also be accomplished with Miscellaneous Items by themselves
• Increased stability and various 'nips and tucks'. Email for complete list of improvements.

Gallery 2.1.10 features included:

• Faster initial launch and faster loading of the Works form
• Posting to New QuickBooks Pro 2003
• Posting 'Cash Sales' to QuickBooks Pro is much improved
• Posting of 'Receive Payments' to 'Customer Payments' in QuickBooks Pro now available — no more re-entering information!
• 'Current record position' indicator at the base of all modules, i.e. (1 of 50)
• Added new field in Transactions for "Ship To" sort name to allow for creation of reports Grouped on "Ship To:"
• Ability to add custom logos to Editable Labels.
• Various 'nips and tucks'. Email for complete list of improvements.

Gallery 2.1.8 features included:

• Image size displayed (in kilobytes and height and width in pixels) when previewing images on attachment
• “Save as HTML” for all Report Previews and Documents providing better importing of reports and documents into excel or other programs supporting HTML format.
• Outlook 2002 in Office XP integration now available. (Launch and save outgoing Outlook emails)
• Attach image(s) to Edition records — copies to all new works from that edition
• Automatic discount percent can be set for Contact Net Terms for Consignment, Offer, and Invoice
• Ability to view group of invoices with Misc. charges in Transactions View Sets
• Various 'nips and tucks' for display of Description and Year fields on Edition grid.

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